Event Video Production in Washington, DC

At Secretariat we specialize in event video production. Whether you're looking to document your event, promote an upcoming event, or livestream an event to a live online audience, we have the creative vision and technical know-how to make it happen.

1. Event promotional and overview videos

Have an upcoming event? A promotional video is a must. We can create a 2-3 minute promotional video that will showcase your event, create excitement, and call viewers to action. You can use it on social media, online advertising, and your website.

We can also create an event overview video - our team can come to your event and film the entire event, capturing the energy and providing material your marketing team can use all year round.

Keynote + Presentation Filming

If you are hosting an event where there will be keynote speakers or other important presenters, we can record their presentations for you. You can package these presentations to then be offered online to your attendees, and even to other audiences.

We can also use the footage to edit into a shorter video that highlights the key points from each speaker/presenter, and incorporate these highlights into next year's promo video, too.

3. Event live-streaming

Actively engage your audience.

If you're looking to livestream an event, our team can help. Our services include:

Live video webcasts
Live video recording and archiving
Video production for podcasts, radio shows or Skype calls
Video editing of live events (for uploading to YouTube, Vimeo, and your website)

We can livestream your event to broadcast it to an unlimited number of people, through youtube, social media, or your website.

We'll work with you every step of the way to make sure your event is a success!

Want to do a virtual event? We can help you execute it flawlessly. From planning the schedule and setting up all the video angles, audio routing, and livestreaming workstation, to managing audience participation and taking care of the details that go into making sure everything runs smoothly, we'll make sure the event is a massive success for both you and your organization.

Why Event Video Is Vital for your Organization

Why create a promo video?

If you've ever been to an event, you know that events are not just about the event itself. It's also about the pre-event excitement and buzz.

With this in mind, it's important to have a promo video for your organization's event or conference. A promo video is what will be used to generate interest in your event. It can be used on social media platforms like Facebook and Twitter, as well as YouTube.

There are many benefits to having a promo video for your event:

Increased awareness about the event
Better conversion rates from website visitors into attendees
Give your audience an idea of what they can expect for the event
Build excitement by showing featured guests or keynote speakers
Building overall brand awareness

An event promo video is so flexible in marketing and advertising leading up to the event - there's so much you can do with it.

How filming keynotes and presentations at your event can help your organization

As you're looking to become an industry leader or build your brand, one crucial aspect of your marketing efforts is video. In addition, content marketing and repurposing content can help multiply your efforts to reach even more people.

What better way to create video content than to document and repurpose content you've already worked to create, through filming the presentations at your event?

In addition to marketing, video can also be used for training purposes.

But it's not as simple as just setting up a phone or camera. When filming a presentation or keynote address, having professional equipment, lighting, sound quality, and postproduction can make all the difference in how it looks and how much you're able to use it going forward.

Why live stream your event?

Live-streaming an event is one of the best ways to engage with your audience and create a memorable experience. There are so many benefits of live-streaming your organization's event: it creates a real-time connection with your audience, it can help increase audience participation and drives more engaged traffic to your website, it can help increase brand awareness, and so much more.

It can also help increase viewership: Live streaming allows anyone with internet access to watch the event at any time of day or night – even if they are unable to attend in person! People who couldn’t make it out will be able to follow along from their own homes or offices, building buzz around the event far beyond what would happen if there were no live stream available at all.

Needless to say, live video is an incredibly powerful medium for engaging with your audience online.

Secretariat Event Video Production

Service Washington DC, Maryland, and Virginia Events

We are a leading Washington DC video production company, and we have years of experience helping businesses and organizations grow their engagement, increase event attendees, and offer an incredible event experience through video.

Our team has state-of-the-art equipment that will allow us to create the best possible video production for your event. This includes drones, cameras, lights, microphones and other equipment that we use to capture every moment of the event in the best possible way. Our highly trained team knows how to capture every detail from start to finish.

View some events videos we've helped create video for, below.

Case Study: Princeton Theological Seminary

We helped with video production for two events at PTS. The first one was the annual youth ministry conference, for which we captured footage of the speakers as well as capturing the event attendees, atmosphere, and beautiful campus. We then created a promo video that Princeton seminary could use to promote the event next year.

We also provided full presentation video capture of a week-long seminar by speaker Earl Palmer. We also produced a short highlight video, showcasing some of the highlights of the week:

Case Study: Kindred Youth Ministry Conference

We provided full video production support at Kindred's annual youth ministry conference.

We filmed the opening ceremony, keynotes, breakout sessions and panels, with multiple camera angles and crystal-clear audio.

We provided the client with full presentation videos, edited together to flow nicely with multiple camera angles throughout each presentation.

We also edited each video down to about shorter lengths, so that they could be posted quickly on social media sites such as Facebook and Instagram as well as LinkedIn.

Our graphics team also created intro/outro motion graphics featuring their logo and color scheme, further helping build brand awareness.

How to find and select the right commercial video production company for your upcoming event

Okay, so your organization is preparing for an event or conference, and you want to incorporate video. Whether it's a promo video, live stream, or anything in between, it's important to hire the right video production company. What do you look for when thinking about who to hire? Here are a few factors to consider.

Experience with live events

At Secretariat, live event video production is our specialty (we do commercial wedding cinematography as well). We know what it takes to make every aspect of event video go smoothly without a hitch. Most importantly, we know what to think through, discuss, and prepare for ahead of time, so you know exactly what to expect during the event and for the final product.

Marketing Know-How

The content from presentations at your event can be used for so much in your content strategy — whether that's blog posts, youtube videos, or social media marketing.

We have the experience and understanding to work with you to help craft the perfect content strategy, tailoring the videos we produce to fit your needs perfectly.

Production Quality

At Secretariat, our state-of-the-art equipment and thoroughly-trained staff will help achieve the highest level of production quality. We are experienced with providing multiple camera angles of each speaker, even during simultaneous breakout sessions.

Communication

When choosing a video production company, it is important to select one that can communicate clearly and effectively.

First, we meet together to make sure we clearly understand your goals and objectives for the project. Once we are on the same page, only then do we move forward with preproduction and planning the project.

We make sure you are involved and kept up to speed in every stage of preproduction, shooting, and postproduction workflow.

Ready to integrate video production into your next event?

What the process looks like

Event video production is a complex and involved process. There are many moving parts, and the process must be carefully managed to ensure that all the elements come together seamlessly. Despite all the work planning — the end result is always worth it!

Here's what our event video production process looks like:

1. Planning

This involves understanding your video needs and vision for the event. We'll meet together, one or more times, to help us get on the same page regarding what the final product will look like.

2. Pre-Event Coverage

Before the event, we'll determine the best equipment setup (including camera and lighting) and placement for each camera and microphone. We'll also scout locations to determine shooting angles and find ways to make your space look its best on camera.

3. On-Site Production

This can involve a wide range of moving parts, including:

Filming keynotes and breakout presentations
Interviews with speakers or vendors
B-roll footage of the venue, surrounding area, attendees enjoying themselves, and overall atmosphere
Audio capture (interviews, ambient sounds)
Live streaming
Filming a direct message from a speaker or a representative from your organization (for example, a welcome message, or an intro for those watching online)

4. Post-Event Editing

Once we're back in our studio, we'll edit all footage in the ways we discussed in stage 1. You'll be involved in every stage of the editing process to make sure the product matches your vision. The final product is delivered via digital download or flash drive, depending on size and intended end use.

Event Video Production FAQs

What's the difference between live streaming and on-site recording?

If your organization's event will be live and in-person, but you want a way for people to attend online as well, live-streaming production will be needed. However, if the event is in-person only or already being streamed online, but you want a way to capture each presentation in archival quality for purposes such as content marketing, social media, and viewing later on, on-site recording will be needed.

We can also record footage on-site for something like a video message during the event or a promo video for next year's event.

How many people will be filming?

Depending on the scope of the event, we may have just 1-3 crew members, or we could have several more crew members if multiple sessions need to be filmed simultaneously.

What information does the video production team need?

We will meet together during the planning phase and go through a step-by-step checklist of everything we need from you to prepare for your event. Some of these things include information about the venue, day-of schedule, activities, and more.

How long will the editing process take?

This also depends on the scope of the project, how many sessions are taking place, and what the final product will look like. We'll give you an estimate before beginning the project.

How much does it cost?

Project pricing will depend on several factors including the size of your event, how many and what type of videos are needed, how many crew members and what kind of equipment will be needed, and the overall scope of the project. Contact us today and we can give you an estimate after learning more about your event and specific needs.

Do you offer free consultations?

Of course! Reach out to us today and let's talk.

Hire Secretariat to create an effective, compelling video to drive results and grow your business.

We believe in creating incredible video work — no matter the project, industry or client.

Together, we'll work to develop a compelling narrative that connects with your audience and drives results for your organization. We'll work closely with you to make sure we understand the unique strengths of your organization and how they can be best expressed through video.